Singapore Notary Public

Singapore Notary Public of Loh Eben Ong

Singapore Notarial and Apostille services by our Singapore Notary Public, such as witnessing and attesting the signing of documents; certifying documents as originals and as true copies, and issuing Notarial Certificates for used outside Singapore are provided by Loh Eben Ong LLP.

Documents to be notarised are to be used overseas, and have to be authenticated by Singapore Academy of Law and may be required to be further legalised by the foreign Embassy in Singapore and/or the Ministry of Foreign Affairs (MFA).

What is a Notary Public?

A Notary Public in Singapore is usually a practising lawyer who has been appointed by Singapore Academy of Law in accordance with the Notaries Public Act and its internal guidelines.

A Notary Public’s duty is to attest deeds, contracts, and other instruments that are to be used abroad and to give a certificate of the due execution of such documents duly authenticated by his signature and notarial stamp and/or seal.

Unlike a Commissioner for Oaths, a Notary Public is in a position to witness a document signed in front of him which is in a foreign language.

Third Party Verification

If you are the Foreign Agency (“3rd Party“), eg. a UK Bank or Law Firm, who has received our Notary Public’s certification (eg. certified true copy of document) from your client and wish to verify our certification, etc, there will be charges payable. For example (fictitious):

‘Dear Notary

We have received your notarized document dated 18 June 2016 from our client, and require your confirmation that Mr Smith did appear and sign in your presence, and attest as to his true likeness. I also need to verify …’

Common Notarial Services

Notarial services commonly include one or more of the following:

  • Notarisation (notarization) by Singapore Notary Public, eg. witnessing, certified true copy, verifying identities, attesting Power of Attorney, Affidavits and Statutory Declarations.

  • Notarial Certificate issued by Singapore Notary Public (mandatory)

  • Authentication by Singapore Academy of Law (mandatory)

  • Further Verfication by Ministry of Foriegn Affairs (MFA)
  • Legalisation (legalization) by Embassies / Consulates

Prior to Enquiry

Prior to making enquiries to Singapore Notary Public Office, you should enquire carefully from the Agency, Company, Entity or State that require the document to be notarised (notarized) as to their exact requirements. If legalisation (or legalization) is required by a foreign embassy in Singapore (eg. China, India, Vietnam, Saudi Arabia), the onus is on you to check the legalisation requirements, procedures, timelines, and fees directly with each embassy prior to approaching us for Notaria services.

There are no set rules governing the requirements of different countries where the documents are to be used.

Non-Commonwealth Countries

For documents for use in any non-Commonwealth country, apart from the authentication by the Academy of Law, the document may have to be sent to the Singapore Ministry of Foreign Affairs for further verification. Subsequently, the document may be required to be sent to the Embassy of the foreign country for legalisation (legalization).

Singapore Notary Public Fee

Charges for Notarial Services such as witnessing and issuing Notarial Certificate are prescribed by law and are not negotiable. Services outside what are prescribed by law will be charged at the Notary Public’s rates based on the nature of the request and complexity.

Singapore Academy of Law

With effect from 1 October 2019, every notarised document has to be authenticated by the Singapore Academy of Law (SAL). Each SAL’s authentication certificate cost $85.60 (payable to SAL), which is to be paid by the Notary Public’s office in advance to SAL.

Upon collection of the notarised document together with the Notarial Certificate from the Notary office, the client will have to bring them to SAL’s office to collect the SAL’s authentification certificate (which fee has been paid in advance by your Notary).

Apostille & Legalisation by Embassy

The Foreign Agency may require legalisation (or legalization) of the notarised document by the Foreign Embassy in Singapore. Legalisation is an authentication of the notarised document by a Foreign Embassy in accordance with its prescribed policies and procedures and fees payable.

For example, if a document executed in Singapore before a Singapore Notary Public for use in France would be legalised (legalized) by the French Embassy in Singapore.

Legalisation of Government Documents by MFA

All documents issued by Singapore Government Departments (eg. Registry of Marriage Certificates, Birth Certificates and Educational Certificates from local government schools) in their original text will be directly legalised by Ministry of Foreign Affairs (MFA).

However, you should always check with the relevant foreign agency or mission (eg. Embassy, Consulate) on whether a MFA’s legalised document is sufficient of its purposes. Do note that there are over 100 foreign missions in Singapore, and each mission has its own procedures, process, fees and requirement on legalisation of documents. For contact particulars of foreign missions in Singapore, please visit MFA’s site.

Legalisation by MFA (Non-Gov Doc)

Non-government documents (foreign / private / company documents) must be first referred to a Singapore Notary Public for notarisation and then to the SAL for certification before presenting documents at MFA for legalisation.

Commercial documents such as Invoices, Bills of Sales, Certificates of Origin, Fumigation certificates, etc should be certified or seen by any of the four Chambers of Commerce (International, Chinese, Indian & Malay) or the Singapore Manufacturers’ Association before presenting to MFA for legalisation.

Please check with the relevant foreign mission (eg. Embassy, Consulate) on whether a MFA’s legalised document is sufficient of its purposes. Do note that there are over 100 foreign missions in Singapore, and each mission has its own procedures, process, fees and requirement on legalisation of documents. For contact particulars of foreign missions in Singapore, please visit MFA’s site.

Notary Public Links

These are some of the important links and addresses for Notarisation (notarization) and Legalisation (legalization) in Singapore. Please check with respective departments as to their respective operating hours, and no representation is made as to the accuracy of the information contained in this page.

Refusal of Notarial Services

Prior to scheduling an appointment with our Notary Public, please ensure that there is no refusal event (see below), as abortive fee is payable notwithstanding that our Notary Public did not perform the service as time and work have been incurred.

Notary Public Seal

A Notarial Certificate must be sealed with a seal issued by the Singapore Academy of Law, and that is affixed on the Notarial Certificate over the ribbon near the ends of that ribbon.

Source/Credits: Singapore Academy of Law

Notarial Certificate

With effect from 15 February 2017, it will be mandatory for all notaries public to issue a Notarial Certificate for each document attested by the notary public, or in
connection with which the notary public has administered an oath or affirmation, in exercise of the notary public’s powers and functions as a notary public. [Source: Singapore Academy of Law]

All documents notarised by a Notary Public MUST be bound by a Red Ribbon in the prescribed format. The document has to be COMPLETED with notary public’s
signature, stamp and SAL issued notarial seal. Notarial Certificates that do not comply with the requirements of SAL will not be accepted.

Notary Public Fee

Notary Public fees are statutory prescribed, use our Fee Calculator

Check Rates

Please use our Notary Public Fee Calculator to get estimated fee

Schedule an Appointment

Use Online Appointment or Call Us

Notary Public Appointment

Call Us @ 6338 1810, Online Appointment or SG Lawyers App

Commissioner for Oaths

You may need a Commissioner for Oaths or Singapore Lawyer

Documents for Singapore Use?

For signing of Affidavit or Statutory Declaration for use in Singapore, you may need a Commissioner for Oaths.

Loh Eben Ong LLP’s Other Services & Links

Loh Eben Ong LLP provides a range of commercial and personal legal services, check them out.

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